WESC 2023 was a complex programme requiring meticulous management of the committees, presenters and venue logistics:

• Four full days of scientific exchange
• 11 concurrent streams running simultaneously
• Multiple venues utilizing every available conference space in the University of Strathclyde
• Complex programme incorporating both General Sessions and Mini Symposia
• Session recording and streaming to multiple rooms
• Record attendance across the conference and social events

Building a legacy

WESC 2023 went beyond the traditional conference model to create lasting impact in the local community. Recognizing an opportunity to inspire the next generation, we developed and funded an educational outreach program centered around visits to Whitelee Wind Farm for local primary schools. This initiative served multiple purposes: introducing young students to renewable energy concepts, providing valuable teaching experience for PhD students from the University of Strathclyde, and creating meaningful connections between academia and the local community.

The PhD students led engaging presentations and interactive activities, making complex scientific concepts accessible to young minds while developing their own public engagement skills.

This program not only enhanced the conference's impact but also contributed to the professional development of emerging scientists and the education of local youth.

Economic Impact

Our expertise in managing large-scale events delivered significant value. Through careful negotiation and planning, we secured VAT exemption on catering, generating approximately £30,000 in savings. The conference's broader impact on Glasgow was significant, generating an estimated £1,820,000 in economic benefit for the city.

A Taste of Scotland

WESC 2023 showcased the very best of Scottish hospitality and culture through curated social events. starting with the Welcome Reception at the historic Glasgow City Chambers, which set a prestigious tone for the conference with the Lord Provost welcoming delegates to the city.

The Conference Dinner transformed the Merchant Square and flipped the traditional conference dining experience, offering delegates their choice of six distinct restaurants within the exclusive venue and turning the central square into a dance floor. The evening came alive with traditional Scottish ceilidh dancing, as international delegates enthusiastically embraced Scottish culture under expert instruction. A curated whisky tasting experience, complete with expert commentary, added an extra layer of Scottish fun to the evening. One enthusiastic attendee enjoyed the event so much he asked “can we do this in Scotland every year!?”

Managing a conference of this scale presented unique challenges that Abbey Conferences was uniquely qualified to address. Our experience in handling sophisticated scientific programs enabled us to develop custom solutions for the complex submission processes, managing distinct pathways for General Sessions and Mini Symposia while maintaining a streamlined experience for presenters and reviewers.

As specialists in large-scale scientific events, we provided:

• Seamless management of 11 concurrent streams across multiple venues
• Technology solutions including on-site badge printing and a delegate app
• Strategic cost savings through careful venue and supplier negotiations
• Sophisticated abstract management systems
• Efficient digital wayfinding for multiple concurrent sessions